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Electronic Licensing System (ELS) Agent Letter

Jun. 15, 2018

 

Dear ODFW Licensing Agent:

The Oregon Department of Fish and Wildlife (ODFW) has signed a contract with a vendor who will be working to implement a new Electronic Licensing System (ELS); replacing the current point of sale (POS) licensing system. As shared in a November 2017 newsletter and a January 2018 notice, ODFW initiated a competitive procurement process to identify and select the best solution for a new licensing system. That process has formally concluded and Johnson, Mirmiran & Thompson, Inc. (JMT) emerged as the selected vendor for Oregon’s implementation. JMT provides electronic licensing systems to several other states, including neighboring states of Idaho and Washington. Oregon plans to launch to the new system on December 1, 2018, just in time to support sales for the 2019 license year.

As ODFW works with JMT over the coming months, we will be communicating frequently to keep you in the loop of upcoming changes to support the new ELS. There are no immediate changes to how licenses are currently sold. Agents should continue to use the existing system and equipment until the official cutover to the new ELS system.

There will be many exciting changes as ODFW moves to a modern licensing solution. Agents and customers alike will be able to use any internet accessible device to make purchases; including laptops, tablets and other mobile devices. Privileges, a general term describing all recreational licenses, tags, endorsements and other items that provide customers with authorization to hunt or fish, will be electronically issued and accessible through mobile devices, eliminating the need for printing a hard copy. Customers choosing to print a hard copy can simply do so on plain paper. As such, the use of specialized equipment and paper will not be necessary upon the transition to the new ELS. ODFW will be providing detailed information on equipment requirements to support the new ELS soon. However, it is likely that if your business already has a computer, tablet or other mobile device with internet access and a printer, you will be able to issue privileges on equipment you already own.

ODFW invites all current POS Agents to continue serving as Agents when we move to the new ELS. There will be no changes to Agent fees with the implementation of the new ELS. However, some updates to Agent contracts are needed to support the new ELS implementation. ODFW will share a draft of the updated Agent contract with all Agents in June 2018.

Thank you for working with us through this transition. You are a valuable partner in our licensing program and provide a great service to Oregon. ODFW appreciates your participation and look forward to helping you make this transition for Oregon’s hunters and anglers.

For questions, please email us at els.project@state.or.us or call 800-293-3762.

 

ODFW Electronic License System Replacement Team

 
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