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Fish FISH DIVISION
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Salmon and Trout Enhancement Program Mini-Grants

STAC Mini-Grants fund projects that further the goals of the STEP program. Mini-grants are available up to $2,000.

The grant program is administered by the Salmon and Trout Advisory Committee (STAC), which approves the grant proposals at its quarterly meetings. The mini-grant program is funded through a $50,000 biennial grant from the ODFW Fish Restoration and Enhancement Program.

Mini-Grant Deadline Meeting Date Meeting Location
December 13, 2013 January 9, 2014 Salem/Teleconference
January 31, 2014 March 5, 2014 Salem
May 2, 2014 June 4, 2014 Bend
August 22, 2014 October 1, 2014 Tillamook

Grant categories

To be eligible for a mini-grant, projects should fall into one of these categories:

  • Habitat restoration
  • Education
  • Monitoring and evaluation
  • Fish culture

Preference will be given to proposals with strong matching funds and that encourage development of partnerships and use of volunteers. 

Ineligible expenses

Except in certain circumstances, the following expenses are not usually funded:

  • Ongoing expenses
  • Travel costs (e.g. mileage, fuel, vehicle rental)
  • Staff time or administrative costs

However, these expenses are welcomed as project match.


How to apply for a Mini-Grant

STEP 1: Contact your local STEP biologist and STAC member to discuss and refine your proposal.

STEP 2: Fill out the two-page application.

Make sure all relevant fields are completed. If a field is not applicable to your project, please enter “N/A”. Be sure to incorporate information and recommendations from the local STEP biologist and STAC member.

STEP 3: Get local STEP biologist and STAC member signatures prior to submittal.

Your application must be reviewed and signed by both your local STEP biologist and STAC member. Make sure to leave enough time to obtain signatures before the submission deadline as incomplete application may be returned or tabled until the next review period (3-4 months). The STEP biologists can often help secure the STAC representative’s signature.

STEP 4: Submit the application by the application deadline

Applications are accepted 4 times a year. Applications must include the requested information including a description of the proposed project or work to be undertaken, a detailed budget, STAC and STEP Biologist signatures, any other pertinent information. The application must be received at ODFW Headquarters by 5:00 p.m. on the day of the deadline in order to be included in a given review cycle. If an electronic copy or fax is submitted by the deadline; a signed paper copy must be postmarked no later than the next business day after the deadline.

STEP 5: Application reviewed by STAC at its next meeting.

Once received, proposals will be reviewed by program staff for completeness. If additional information is required, the applicant or sponsor will be contacted. At the next scheduled meeting STAC will review proposals and recommend funding. Proposals may be approved, denied, or tabled for further clarification.

Applicants are not required to attend the meeting. However, if your time and resources allow applicants are welcome to attend and answer questions that may come up. In some cases STAC members may act on your behalf if they have been included during development of the proposal. This is one reason why it is important to talk with them during development of your proposal.

Preference will be given to proposals with strong matching funds and that encourage the development of partnerships and volunteerism.

STEP 6: Applicants will be notified in writing of STAC decision.

Applicants will be sent a letter 1-2 weeks following the STAC meeting. Successful applicants can begin the project after they receive a confirmation letter.  Please review this letter carefully as some projects may be approved for partial funding, denied, fully funded, or applicants may be given an opportunity to resubmit applications pending a response to questions or concerns from STAC members. Please note that any curriculum developed through funds granted by STAC must be made publicly available.

STEP 7: Expend funds and request reimbursement.

Successful applicants will need to request a release of funds once they have been expended and submit an invoice and project completion report before funds are reimbursed.

Mini-Grant funds will be provided on a reimbursement basis only. Invoices, credit card receipts, and other proof-of-purchase documents are adequate for reimbursement. The Grantee’s Request for Funds Release must be submitted with supporting documentation for all payments. Please note that payment processing can take 2 to 6 weeks depending on agency workloads.

STEP 8: Project Completion Reporting.

Upon project completion a Completion Report must be submitted. A Completion Report is required once the portions of the project funded by STAC have been completed. If the grant is for a small portion of a larger or long term project please report once that small portion is completed. On occasion, STAC may request a more detailed project report from certain projects to evaluate the success of the project. Be sure to review your award letter for details.

Any questions regarding the program or requests for an application packet may be directed to:

STEP Program Assistant
Debbi Farrell
4034 Fairview Industrial Dr. SE
Salem, OR 97302
(503) 947-6211
Debbi.L.Farrell@state.or.us

Or

STEP Program Coordinator
Kevin Herkamp
4034 Fairview Industrial Dr. SE
Salem, OR 97302
(503) 947-6232
Kevin.Herkamp@state.or.us

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